The Institute is seeking to hire an Executive Assistant to the President & CEO who will provide high-level administrative support to ensure the efficient operation of the executive office.

The Executive Assistant will be the primary point of contact for internal and external stakeholders on all matters pertaining to the President & CEO and will also support the Board of Trustees and provide office Support.

We are seeking a candidate who has strong connections within the nonprofit sector in New Jersey and possesses in-depth knowledge of key players in the political and social environment within the state. The ideal candidate will have a solid understanding of the local landscape, enabling them to navigate effectively and build meaningful partnerships that further our mission.

Reports to: President & CEO
Responsibilities include:
President & CEO Support

• Oversee the day-to-day administrative and organizational needs of the President & CEO.
• Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel  arrangements.
• Screen and prioritize incoming calls, emails, and correspondence, ensuring that urgent matters are addressed promptly.
• Respond to inquiries on behalf of the President & CEO.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Coordinate and facilitate communication between the executive and internal and external stakeholders.
• Conduct research and gather information to support the executive in decision-making and project management.
• Assist with the preparation and coordination of meetings, including scheduling, agenda creation, and document distribution.
• Manage and maintain filing systems, both electronic and physical, ensuring that documents are organized and easily accessible.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between the executive and other members of the organization, as well as external partners
• Provide administrative support, including expense tracking, invoice processing, and other ad hoc tasks as needed.

Trustee Board Governance:
• Liaison to the Board of Trustees, Board Chair and Governance Chair. Manage governance, plan, and coordinate board and committee meetings. Track and communicate RSVPs.
• Coordinate and plan board and committee meetings, tracking and communicating RSVPs.
• Assemble documents for Board and Committee meetings.
• Communicate with Committee Chairs and generate reports and materials.
• Serve as Acting Secretary, recording Board and select Committee meeting minutes.

Office Support:
• Welcome visitors to the office, provide assistance as needed, and ensure they are directed to the appropriate meeting or individual.
• Coordinate catering for meetings and events, including ordering lunch or refreshments, and ensuring dietary preferences and restrictions are accommodated.
• Schedule and coordinate meetings, including sending out invitations, booking meeting rooms, and arranging necessary equipment or materials.
• Assist in the preparation of meeting materials, including agendas, presentations, and reports, and ensure they are distributed to attendees in advance.
• Monitor and replenish office supplies, ensuring that necessary supplies are available for day-to-day operations.
• Provide general administrative support to the president & CEO and other team members, including copying, scanning, and filing documents, as well as handling mail and other administrative tasks as needed.
• Assist with special projects and ad hoc tasks as assigned, demonstrating flexibility and willingness to support the organization as needed.

Qualifications:
• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience in an executive assistant role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• High level of integrity and discretion in handling confidential information.
• Excellent interpersonal skills and ability to build relationships with stakeholders.
• Strong attention to detail and problem-solving abilities.
• Flexibility and adaptability to changing priorities and demands.
• The ideal candidate will be a proactive, resourceful individual who thrives in a fast-paced environment and can effectively support the President & CEO in achieving organizational goals.

Please email your cover letter, resume, and three professional references to recruitment@njisj.org.

About the New Jersey Institute for Social Justice:
The Institute is an equal opportunity employer, and we value a diverse workforce and an inclusive culture.
Established in 1999 by Alan V. and Amy Lowenstein, the Institute’s cutting-edge racial and social justice advocacy seeks to empower people of color by building reparative systems that create wealth, transform justice and harness democratic power—from the ground up—in New Jersey.

Known for our dynamic and independent advocacy aimed at toppling load-bearing walls of structural inequality to create just, vibrant and healthy communities, we are committed to exposing and repairing the cracks of structural racism in our foundation that erupt into earthquakes in communities of color. The Institute advocates for systemic reform that is at once transformative, achievable in the state and replicable in communities across the nation.

The New Jersey Institute for Social Justice seeks dedicated, highly qualified law and/or graduate students for summer and term internships. Term internships are part-time. Please submit inquiries or applications (comprised of a cover letter, resume, transcript (official or unofficial), three references, and a writing sample) to recruitment@njisj.org. Please indicate if you want to intern for course credit.

Learn more.

The Institute seeks a dedicated, highly qualified individual for a paid communications & marketing internship. The ideal candidate for this position will have a deep commitment to social justice work and familiarity with social media, media relations and journalism. To apply, please submit your application, including a cover letter, resume, three references, and a writing sample. For any inquiries, please contact us at recruitment@njisj.org.

The Communications & Marketing Intern will report to the Communications and Design Manager and the Communications & Digital Media Manager. The role will provide support to the Communications & Marketing team and its work across each of the Institute’s programs as well as the team’s overall branding and promotional efforts. Specifically, the Intern will take on the following roles and responsibilities, with support from supervisors:

• Create and implement a social media campaign across Facebook, Twitter, Instagram, TikTok and YouTube with an eye toward reaching a younger audience.
• Assist in organizing the Communications shared folders, including uploading photos and videos.
• Attend and support Institute events.
• Participate in Institute meetings and other collaborative activities.
• Assist in organizing advocacy platform’s email and campaign database.
• Assist in organizing press lists in media database.
• Compile and distribute press clips, including updating the Institute’s website media page.
• As needed, help draft and proofread collateral materials such as fact sheets, brochures and web content, as well as press releases and email blasts.
• Assist graphic designer with material creation.

Experience and Qualifications

The ideal communications internship candidate will have:

• A passion for social and racial justice.
• Experience effectively navigating social media and knowledge about the latest platforms, with a vision for maximizing the Institute’s social media presence.
• Experience or interest in learning WordPress.
• Experience or interest in learning basic graphic design using platforms like Canva, Photoshop and InDesign.
• A four-year degree, preferably in communications, marketing, journalism, political science, sociology, or a policy related field (or, if the applicant is a current student, be working toward such a degree).
• Strong written and verbal communication skills, with the ability to communicate effectively with diverse groups that help to drive the Institute’s mission.
• Proficiency with MS Office applications.
• Extremely detailed and organized.

Compensation/Hours

This is a paid internship period, to be filled immediately. The Intern will work about twenty hours per week, depending on needs and availability.

The length of the internship is 13 weeks. The position is hybrid (remote with some in office hours). The Intern will be paid $16 per hour.

Interning in Newark

For individuals who are looking to gain substantive skills and develop their professional networks while advancing social justice, Newark is a great place to be. It is less than 30 minutes by train from Manhattan, Hoboken, Jersey City and Montclair. Newark is galvanized by its young and dynamic local leadership and boasts an admirable and effective spirit of collaboration among nonprofit organizations, law firms and local government officials.

***The Institute is an equal opportunity employer, and we encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, or veteran status.***

The New Jersey Institute for Social Justice (the “Institute”) is looking for a passionate, creative, and dynamic team player dedicated to racial and social justice to serve as an Associate Counsel in our Democracy & Justice pillar. The Associate Counsel will conduct legal research and writing, policy analysis, legal and legislative advocacy, and community-driven advocacy campaigns to help expand racial and social justice in New Jersey at a critical time in our history.

The Institute’s Democracy & Justice pillar advocates for a progressive, policy-driven agenda to create and protect an inclusive and multiracial democracy without barriers in New Jersey; to provide a space for robust discussion with policy makers and elected officials, focused on racial and social justice issues; and to engage with, prepare, and educate voters to confidently participate in the democratic process.

Over the coming years, the pillar will work on many initiatives to expand and build an inclusive, multiracial democracy in New Jersey, including, but not limited to: ensuring that voters, and especially voters of color, have equal access to a fair ballot; expanding the right to vote in elections, including to 16 and 17 year olds and those who are incarcerated; reducing barriers to participation, such as arbitrary voter registration deadlines, so that all eligible voters are able to cast a ballot; increasing civic education and engagement around voting and democracy; and exploring ways to incorporate voting rights protections into state law as federal voting rights protections continue to be threatened.

For more information, including how to apply, click here.